The Exhibitor Centre contains important information to make your move-in, move-out and overall experience smooth and memorable. Found here is the exhibitor manual—which we urge you to read carefully—and all the due dates and forms you need to prepare your booth for the trade show. Please click on the link to the appropriate form, fill it out and return to each vendor as indicated on each form.

Please also make note of the service deadlines on these forms. If you have any questions, contact the individual vendors directly. Vendor phone numbers are listed on the forms and in the contact list.

If you are not using the services of the official decorator (GES), and you are using an exhibitor-appointed contractor (EAC), please complete and return the EAC form (pg. 7) in the GES manual.

HRPA Trade Show Customer Service:
416.923.2324 or 1.800.387.1311; ext. 347 or 345

Important Dates & Deadlines

Applications for Exhibit Space & Applicable Deposits

Deposit of 50% required at time of booking to secure space

Registration for returning exhibitors April 08, 2016 Open
Registration for new exhibitors May 08, 2016 Open
Final booth payment due from all exhibitors September 30, 2016 Closed

Advertising in the Conference program

Space Closing December 06, 2016 Open
Material Closing January 06, 2017 Open

Other Conference Items

Hotel Reservations September 01, 2016 Reservations are open now and the cutoff date is January 5, 2017 Open
Complimentary Exhibitor Listings for Program November 01, 2016 Open
Hanging Signs, Banners Start Date September 01, 2016 Deadline January 30, 2017 The early bird pricing ends January 17, 2017; Regular/Onsite pricing begins January 30, 2017 Closed
GES Logistics Advanced Warehouse Date Start Date January 03, 2017 Deadline January 23, 2017 Arrive between Tuesday, January 3, 2017 and Monday, January 23, 2017 Closed
GES Global Experience Specialists December 29, 2016 Early Bird Deadline for carpet, furniture, plants, signage and other related design elements for your booth. Closed
MTCC Parking Pass Start Date September 01, 2016 Deadline January 30, 2017 The early bird pricing ends January 17, 2017; Regular/Onsite pricing begins January 30, 2017 Closed
Janitorial (Booth Cleaning) Start Date September 01, 2016 Deadline January 30, 2017 The early bird pricing ends January 17, 2017; Regular/Onsite pricing begins January 30, 2017 Closed
Wired Internet Services Start Date September 01, 2016 Deadline January 30, 2017 The early bird pricing ends January 17, 2017; Regular/Onsite pricing begins January 30, 2017 Closed
MTCC Services Start Date September 01, 2016 Deadline January 17, 2017 Additional Services Closed
SHOWTECH Power & Lighting Start Date September 01, 2016 Deadline January 30, 2017 The early bird pricing ends January 17, 2017; Regular/Onsite pricing begins January 30, 2017 Closed
Freeman Audio Visual Start Date September 01, 2016 Deadline January 30, 2017 The early bird pricing ends January 17, 2017; Regular/Onsite pricing begins January 30, 2017 Closed
Certificate of Insurance Start Date September 01, 2016 Deadline January 09, 2017 Closed
LEAD Retrieval Start Date September 01, 2016 Deadline January 20, 2017 Conexsys Closed
Direct Shipment to the MTCC January 31, 2017, between 12pm and 6pm Shipments will be refused prior to AND after this date Open

Download Exhibitor Show Checklist (PDF)

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